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Home Party Planning
Checklist |
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When |
Task |
Complete |
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8 weeks prior to party |
Choose a theme for the party. |
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Create a party folder or file -
this is for your to record all
your ideas and developments for
the party. |
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Consider a date and time and
check with key friends and
relatives if the date is
suitable. |
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Confirm date and time. |
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Determine an affordable budget
(allow $10-20per head) |
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Generate a guest list with
consideration of your budget. |
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Book entertainment E.G. DJ or
Band. |
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4 weeks prior |
If hiring caterers, book their
service now. |
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Make or purchase invitations. |
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Send invitations, be sure to
specify an RSVP date so you can
confirm number (make the RSVP
date a week before the party) |
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Create a contingency plan for an
indoors party (only if you are
having an outdoors party) |
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3 weeks prior |
Begin plans for the cake (only
for a specific celebration such
as a birthday). If you
are making the cake from
scratch, bake the cake, freeze
it until closer to the party. |
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If you are purchasing a cake,
order the cake and arrange for
the cake to be ready the morning
of the party day. |
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Arrange help from family members
and friends for the party day. |
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Make a list of things you will
need on the day such as extra
tables, serving platters and
other supplies. |
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2 weeks prior |
Ask friends and family if you
are able to borrow extra
supplies such as tables and
chairs etc. |
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Contact party hire for extra
supplies such as tables if you
are unable to obtain these items
from your friends and family.
Arrange a booking for these
items. |
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Create a decorations and venue
plan (if having the party at
home) - consider where power
points are for music and where
you can hang things such as
balloons and other decorations.
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Create a party food menu and a
shopping list for food supplies. |
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Organise Music for the party -
(if you are not hiring a DJ or
Band). |
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1 week prior |
Gather extra party supplies such
as tables, chairs, serving
platters. |
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Go shopping and purchase all
supplies for food that can be
prepared in advance and frozen.
Also purchase supplies to
decorate the cake. It is quicker
to spend a day shopping to get
all your supplies together.
However, you may prefer to break
this up over the weeks leading
up to the party. |
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Prepare any foods that can be
frozen until the party - try
making a different party dish
each night of the week to
decrease the daunting task of
preparing food for a large
group. |
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Follow up with guests who are
yet to RSVP |
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Prepare your party clothes -
choose what you will wear to the
party, you may not have time to
worry about it on the day. |
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2-3 days prior |
Go shopping for remaining party
supplies (perishable items that
cannot be frozen) and any
supplies you have forgotten
along the way. |
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Day before |
Defrost the cake |
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Clean and the party area(s). |
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Set up party area (if the party
is outside you may need to wait
until the party day. |
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Charge the camera and
video camera. |
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Hang decorations (for an
outdoors party you may need to
wait for the party day) |
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Prepare your party clothes -
wash, iron etc. |
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Party Day! |
Decorate cake (allow 1-2hours) |
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Prepare remaining food such as
fresh food platters with fruit
and cheese. |
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Quick tidy up of the party area
and house |
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Get ready to party! |
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Have Fun! |
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Clean up once guests have left. |
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Day after |
Finish cleaning up party area |
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Return hired party supplies |
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2-3 days after |
Return borrowed party supplies |
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Have your party pictures
developed! |
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Create a photo album dedicated
to the day. |
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Email some pictures to guests
and relatives. |
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